How to do a good job in raw material management for cosmetic manufacturers

Raw material acceptance: raw material acceptance is a preliminary confirmation of incoming materials, which includes checking the name, quantity and batch with the purchase order, checking whether the outer packaging is damaged or polluted, whether the inspection report is attached with the goods, and whether the report is consistent with the incoming goods identification, etc.; After checking and accepting, make relevant records, at the same time paste the incoming material label of the company, store in batches, and place it in the "inspection-waiting area" of the warehouse. Pay attention to the storage conditions of raw materials. If it is cool or requires low temperature, it should be transported in time.

After the acceptance is met, enter the next link, sampling and testing: testing is a further confirmation of the raw materials.

Details to pay attention to when sampling here: sampling environment and sampling tools must not pollute the raw materials, check the name and batch number when sampling, the sampling must be representative, the sampling container must meet the requirements, and the raw materials should be checked for uniformity and foreign matter during the sampling process. , sealed and packaged after sampling.

Testing includes: raw material properties (color, odor, state, clarity), physical and chemical properties (viscosity, melting point or boiling point, pH or pH, solubility, etc.), peroxide value, content, microbial control indicators, etc. In short, according to the quality of raw materials The standard stipulates that testing be carried out one by one. The reserved sample for inspection shall be pasted with the reserved sample identification and stored in a fixed area. Issue a compliance report for release.

Sometimes companies encounter the same batch of raw materials arriving at different times, so how to accept and test them? If the manufacturer's test report and the incoming goods identification are verified, it is a batch, and the warehousing department should formulate the batch number of the incoming goods according to the enterprise's own system, which should be distinguished from the previous batch of incoming goods. It is necessary to take samples and retain samples for inspection, and the inspection items can be considered. Enterprises can formulate suitable inspection items under the premise of supplier audit and stability and reliability. On the premise of ensuring quality control, improve work efficiency and reduce enterprise costs.

Raw material storage: The warehouse will transfer the raw materials to the qualified area after receiving the qualified release report. Cooperate with the quality inspection personnel to paste the qualified mark, and pay attention to each piece of confirmation.

Warehousing should be classified and stored according to the characteristics of raw materials, such as solid and liquid, normal temperature and low temperature storage, bulk and small quantities of materials should be stored separately. Flammable, explosive and polluting, volatile and corrosive materials should be stored separately in accordance with the corresponding regulations. Enterprises should store raw materials according to the "quality status", that is, pending inspection, qualified, unqualified, partitioned or other measures with the same effect. Generally, they are marked with different color labels to prevent confusion and errors.

During the storage process, the enterprise should establish the storage period and re-inspection period of the raw materials. Warehouse management with ERP system should adopt early warning measures to avoid using expired raw materials. Warehousing staff should strictly monitor the raw materials in the warehouse in accordance with the warehouse management system.

Receipt of raw materials (following the principle of first-in, first-out): In order to facilitate production, cosmetics companies generally collect raw materials in whole packages, so in the production workshop, it is necessary to strengthen the management of on-site raw materials. Because of the large variety of cosmetics, most companies use different types of raw materials for a product. There are many, often hundreds of raw materials, which adds a certain degree of difficulty to management. Pay attention to prevent confusion and errors when producing and receiving, pay attention to checking the logo, the content of the logo must be clear, the information must be complete, and it must not fall off. Pay attention to sealing after use to prevent moisture, deterioration, pollution and other problems.

Return of raw materials: The return packaging should be sealed and clearly marked for easy traceability. Verification by both parties, verification includes name, quantity, packaging, etc. Specifically, it shall be implemented in accordance with the relevant systems formulated by the enterprise.

Disposal of unqualified raw materials: The unqualified incoming materials should be reported to the supplier in time, and the raw materials in the warehouse should be marked as unqualified; the expired raw materials in the warehouse should be managed as unqualified products, and measures should be taken to deal with them in time to avoid misuse. Enterprises should try to avoid the expiration of raw materials during the storage of raw materials. One is the loss of enterprises, and the other is that there is no very good way to deal with expired raw materials. Abnormal deterioration during use shall be handled in accordance with the non-conforming product system.

Return of raw materials: When the acceptance or inspection is unqualified, it will be handled as the unqualified product, and the return procedures will be handled at the same time. Warehousing transfers the returned material to the returns area.

Retention sample management of raw materials: samples should be retained for each batch of incoming raw materials, and the retained samples should be registered. Enterprises should configure appropriate venues and spaces to facilitate inspection and traceability management. The temperature and humidity environment for retained samples should be consistent with storage requirements. Raw materials that need to be protected from light should be placed in the dark. Qualified enterprises can regularly check whether the appearance of raw materials has changed.

Regular evaluation of raw material suppliers: During the process of acceptance, testing, use of raw materials, market feedback of finished products, and sample retention, enterprises should collect relevant information and conduct regular evaluations. Abnormal conditions should be evaluated in a timely manner, and the later work as a raw material should be evaluated. If the suppliers who do not meet the requirements should follow the system requirements, they should take corrective measures in a timely manner and continue to improve.

Here is a brief description of the management of process water in production enterprises: process water is used for cleaning, purification, ingredients, testing and other purposes. The main formula ingredient in common lotions, lotions, creams and other products is water. Therefore, production water It is very important to the quality and safety of cosmetics. The design, installation, operation, maintenance, and monitoring of the water production system are very important. The water production system of cosmetic manufacturers has hidden quality problems, such as: water storage tanks, sampling points, pipeline circulation, pipeline materials, disinfection measures and many more. In this regard, it is recommended that enterprises refer to the verification management of the water production system of medicines, find out their own defects, and meet the requirements first from the hardware. Monitoring and detection are only means, and many problems will be easily solved if they need to be confirmed systematically.

No standard or system is set once and for all, nor is it necessarily comprehensive. During the whole process of the product life cycle, enterprises should constantly summarize, self-check, self-correct, follow-up and evaluate, and learn from advanced raw material management models based on their own conditions.

To sum up, the whole process of raw material management follows the principle of giving priority to prevention, using methods and tools of quality risk management to avoid contamination, cross-contamination, confusion and errors. This is also the management concept of the cosmetic production quality management standard.

The above is the author's personal experience and opinions, if there is anything wrong, welcome to exchange and correct!

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